How to spend you time wisely to select the tools you need

Nowadays there are so many new tools available or coming available and you probably find yourself signing up for these tools online only to abandon it a few weeks later as the tool did not give you what you wanted. How to spend your time wisely to select the tools you need.

Signed up on Facebook but hardly use it?

Signed up for twitter but never tweet?

If you answered yes, you should get rid of the tools that are not working for you in favor of the ones that are – and then start using them. The Tools that work, you should take the time to learn about advanced features, stay on top of new releases, see if they integrate with other tools you use (like your email, accounting software, or browsers). The main focus of your time and efforts is not trying the latest thing, just use the tools that meet your needs and then learn how to use them better.

How do you choose the Right Tools for Your Needs

To get started you should list down your basic needs and then create a “buckets” list of tools (project management tools, networking tools, communication tools, document sharing). Then list how you would use the tools in your job every day. How would it integrate into your current workflow? How would it make your job easier to do? What need or gap is it filling?

Tools are constantly evolving, integrating with other tools to make sharing content easier. When you are looking for a tool, keep in mind that tool integrations, it will save you time so next time you are switching between tools, ask yourself – is there an easier way to do this?

A list of common tools

Below is a list of tools that are commonly used, there as so many tools available, this is just a starting point for you to create the toolset that you need.

Social Media Management

Tool Description
Browser Extensions
Chrome thousands of tools in multiple categories to embed in your browser
Firefox thousands of tools in multiple categories to embed in your browser
Chat & Messaging
Gchat video, voice and text chat
Skype video, voice and text chat
Civic Engagement
See Click Fix report neighbourhood issues
Collaboration & File Sharing
Google Docs hosted document collaboration
Dropbox shared file storage
Etherpad hosted document collaboration
Hackpad hosted document collaboration
Yousendit large file delivery
Content Delivery
Flipboard personalized magazine, iPad only
Crowd Funding
Kickstarter social project funding
Indiegogo social project funding
wefunder startup investment
Customer Relationship Management (CRM)
Salesforce cloud-based sales, service, a marketing platform
Volunteer Salesforce manage volunteers and volunteer events in Salesforce
Salsa crm, communications, event, list management
Streak CRM in Gmail
Data, Analytics & Visualization
Google Analytics website analytics
Reportive data exploration & analysis
Ushahidi information collection, visualization and interactive mapping
Tableau publically accessible and shared data visualizations
Headwaters Economics public data source, independent non-partisan research
Digital Rights Management
Creative Commons copyright licenses
Square the mobile credit card reader
Mailchimp email list manager
Image Manipulation & Sharing
Skitch annotate, edit screenshots & images
Instagram mobile photo filter & social network
Pinterest online pinboard, social network
Canva graphic design software in the cloud
Presentation Design
Haiku Deck presentation generation
Prezi cloud-based presentation software
Project Management
Smartsheet project management software
Podio project management software
Social Media Management
Hootsuite social media dashboard
Radian6 social media listening, monitoring & engagement
Small Act social media management
Task Managers
Asana shared task lists for teams
Evernote mobile, tablet & desktop note taker
Pivotal Tracker agile PM tool for software development
Things task manager
Website CMS
WordPress open source, community driven
Drupal open source, community driven
Website Development
Twitter Bootstrap front-end toolkit for rapidly developing web applications.
GitHub version control for collaborative software development
Website Testing
Optimizely A/B testing
Balsamiq hosted, collaborative wireframing
Cacoo hosted, collaborative diagram drawing

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