5 Critical steps in the software implementation plan

Small businesses and startups have to compete against massive enterprises in this quickly evolving technology sector and growing market. As we all know, nowadays, the business landscape is ultra-competitive, and it becomes challenging to survive and flourish. They need the right software implementation plan to optimize business processes, enhance team productivity, and increase revenue. An efficient workflow in place for significant processes within a business can prove detrimental to the entire company.

But if it were an easy task to do, all businesses would have gained success. You need to invest a reasonable amount of time and effort in choosing a suitable platform for your business and focus on researching potential options for financial investment.

You’re here because you might have recently purchased a new software system, which is an important step that takes your business in the right direction. But implementing the right software plan is a difficult task, and even flexible businesses struggle with it. You need a detailed rollout plan which only includes the critical steps and saves your timeline.

After purchasing a software system, your next step is to place a software implementation plan. Implementing a suitable software plan can help you maximize your new system’s value and reap the benefits of the efficiency improvements that software provides. Some businesses often fail while implementing the software plan, risking money and time.

So we’re here to help you gain a successful software implementation plan by eliminating the hitches by following five software implementation steps. So without any further ado, let’s get started!

5 Critical steps in the software implementation plan

1. Build your business case

Regardless of your business size, a software plan is not something you implement because you feel like doing it. Startups and small businesses are more agile than their larger companions. Businesses might face difficulty adopting the new software because of the increasing complexity and decision-making process. According to a recent report, more than 70% of senior executives think poor processes and strategic decisions were the prevailing norms in their organization. Apart from this, it will reduce resistance to change.

So here are the major ways to make your case:

  • List out your weak points
  • Provide a solution
  • Analyze the cost
  • Identify the benefits
  • Develop a timeline
  • Plan how you will manage change

2. Choose a suitable software vendor

After building your business case, the next step is to find the right software vendor. Remember that your vendor follows a strategic business plan else, your software plan might fail, so take your time with the selection process and then proceed further. 

Let us simplify the selection process by asking ourselves a few question to self:

  • What do you need? It includes features, price, cloud-based vs. on-premise vs. hybrid, and more.
  • Check whether your software is scalable or not.
  • Are updates cloud-based?
  • Are there any hidden or additional costs?
  • Check whether the vendor provides software training or not.
  • What are the business requirements?

When it comes to bespoke software acquisition, make sure that developers should deliver the exact solutions as per the request, which means it is not enough that you know what you want.

3. Protect against scope creep

You should be careful after buying a new software system because its features can scare you and set you off track. As we know that the software development industry offers a wide range of options and customizations, so make sure to list out the needs that you’re looking for, for software evaluation. It will put you back in the correct direction and simultaneously set up the software’s every available functionality.

It’s a trap that will make stakeholders lose interest, increase costs, and make the implementation process drag out. Software implementation projects rarely turn out as expected. And the modifications you perform when the process or project is going on might be some natural occurrences, but they can protect your system against scope creep at a certain level. So make sure that your software implementation team is following the best project management practices that can help you to maximize software usage for their respective departments as well as make successful implementations.

Whether your business is small or large, using a collaborative project management tool will help you to flesh out your software implementation plan. Here is a few well-regarded project management software that includes: 

  • You can use Basecamp for document storage, scheduler features, prioritizing your tasks, and much more.
  • Asana is a worker-centric feature that provides a user-friendly interface and allows you to monitor the workload.
  • Wrike is used for project tracking and offers features such as kanban boards and Gantt charts.
  • Lastly, to customize budget dashboards and multiple widget types, you can use monday.com.

4. Assemble the right implementation team

Building a suitable software implementation team is essential for the success of your project. The team size depends on the departments you need for the software. But each department should have a representative that will function as a champion of the new software system. This individual will also answer queries and help train their colleagues.

A software implementation team includes:

  • Project owner: A project owner is the head of the business who implements the new software system. There might be more than one person if the organization is large.
  • Project manager: A person who is responsible for assigning tasks to all employees in the team, manage the implementation process, and to work out the budget
  • System administrator: This is a technical administrator for the system.
  • Core department members: These members are championing the software system from each department in your organization.

Ensure that the people you assign to your implementation team reflect how committed you are to your software system and its success. So ensure that you only include those members who are experienced, talented, team-oriented, and focus on goals.

5. Ready to use

Lastly, a software system must be dusted because no one wants to use it. But make sure you are the boss, and you have the power to instruct your employees to make them embrace the new system, whether they like it or not. 

Let’s discuss a few tips that will help you to boost the odds of employees while using a new software system:

  • Make sure that training is adequate: The team members who are going to use the software must know how to operate it.
  • Prepare your teams for the change as early as possible: Let your employees know about the change so that they can accept it and adapt to new changes.
  • Provide constant support: Issues might occur at the initial stages of the software adoption, so a tech support team is required at this stage.
  • Assign a change manager: This person can spearhead the change approach for feedback, questions, training, and other information.

Key Takeaway

After reading this post, you must have known that implementing new software is not an easy task as it requires more effort and attention. Implementing a software plan is a great way to ensure a successful business is pulled off without a hitch. The critical steps we mentioned here will help you get the value and gain successful software implementation by reaping the benefits of it.

We hope you find the steps of software implementation helpful. It would be great for us if you shared this post on Facebook or Twitter to reach more audiences. Feel free to ask your questions in the comment section below, and we will get back to you soon.

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